October 10, 2018 Board Meeting Minutes

MINUTES OF THE MEETING OF THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT WAYNE HIGH SCHOOL ON WEDNESDAY OCTOBER 10, 2018 AT 7:00 PM.

THOSE PRESENT:

Conducting:  Cory Anderson

ADMINISTRATION

Cory Anderson called the meeting to order.  He announced we would begin with the Pledge of Allegiance followed by a reverence from Jeffery Chappell.

RECOGNITION:  Cory Anderson said we would like as a board to recognize our baseball team that made it to the state playoffs and Bhinda’s has offered to throw a pizza party for the team.

APPROVAL OF THE MINUTES: Curtis Whipple made a motion to accept the minutes for last month.  April Torgerson seconded.  All in favor.

FINANCIAL REVIEW

Heather Okerlund answered questions about the accounts payable. 

Curtis Whipple made a motion to accept the accounts payable.  April Torgerson seconded.  Shawn Davis asked about Joni’s charges of $3,600, reviewed and discussed.  All in favor.

Financial review.  Heather Okerlund gave an update on budgets for next fiscal year.  Discussed October 1 enrollment numbers and the status of the energy audit and the slurry seal project.  Curtis Whipple asked about whether we want to do a truth in taxation for next year. Cory Anderson said yes definitely because with truth in taxation we can keep our property rates the same.  

CITIZEN COMMENTS

Jamie Webb said the board is doing a good job.  Cory Anderson said the PIE night went well, and her session was really good.

INFORMATION ITEMS

Superintendent’s Report: Superintendent John Fahey provided weekly reports and the superintendent calendar. Discussed calendar dates and meetings.  Superintendent John Fahey said he had a comment from a constituent that we don’t have a community feedback option on our website, so he is planning to add that.  Superintendent John Fahey said that Jason Strate would like to come over from CUES for 10-15 minutes next month and present.  He also said this year is the teacher parent survey and that the Governors’ possible visit next week was cancelled.

BUSINESS ITEMS

Fee Schedules:  Curtis Whipple asked if the middle school fee schedule was updated and it was and is provided.  Discussed changes to both schedules.  April Torgerson made a motion to approve the Wayne Middle School and Wayne High School fee schedules.  Jeffery Chappell seconded.  All in favor.

School Fee Certificate of Compliance:  Superintendent John Fahey said he had copies of all of the school certificates.  Curtis Whipple made a motion to approve the school fee certificate of compliance.  Shawn Davis seconded.  All in favor.

Winter sports schedules: Heather Okerlund clarified to disregard the girls and boys basketball schedules in the packet and use the two Heidi presented at the start of the meeting.  Heidi also said that for both boys and girls basketball Whitehorse is coming to Wayne and the date is not scheduled yet.  Curtis Whipple made a motion to approve the winter sports schedules. Shawn Davis seconded.  All in favor.

Trust Lands Plan Amendment - WHS:  Shawn Davis presented the changes and answered questions.  Curtis Whipple made a motion to approve the WHS Land Trust Amendment.  Jeffery Chappell seconded.  All in favor.

Cell phone allowance: Superintendent John Faey said we currently give our principals a $45 cell phone allowance and are proposing the same for our new social worker position.  April Torgerson made a motion to approve the cell phone allowance agreement for Jamie Webb.  Curtis Whipple seconded.  All in favor.

Policies:  First Reading, citation only:  Curtis Whipple made a motion to waive additional readings and approve the policies under citation only (FAC Services for Homeless Students, FBAB Admissions and Attendance Military Children, FBC Coordinating Services for School Age Youth, FDA Health Requirements Vision Screening, FDACB Medical Treatment Student Self Treatment Asthma and Diabetes, FEC Noncustodial Parent Access to Records, FG Clubs Curricular and Non-curricular Student Groups). Jeffery Chappell seconded.  All in favor.  First Reading, minor changes:  Superintendent John Fahey reviewed the minor changes first reading policies.  Curtis made a motion to waive additional readings approve the policies listed under minor policy updates (FA Equal Educational Opportunities, FBBA Dual Enrollment, FBE Admission and attendance truancy support centers, FBF Reentry into Public Schools, FGD Interrogations and Searches).  Shawn Davis seconded.  All in favor.   First reading:  Superintendent John Fahey said he met with Wendy, Libby, and Jay Blaine regarding policies DHA Orderly School Termination of Employees, and EG Employee Evaluation. They didn’t have any concerns and approved so we can move it forward to second reading.  April Torgerson made a motion to approve the first reading of policy DHA.  Jeffery Chappell seconded.  All in favor. April Torgerson made a motion to approve the first reading of policy DG.  Shawn Davis seconded.  All in favor. Superintendent John Fahey said they have not reviewed policy DLA Employee bullying or hazing yet.  April Torgerson made a motion to table policy DLA. Jeffery Chappell seconded.  All in favor.  Second reading:  April Torgerson asked if the administrators had seen Annex J – Power Outage Procedures. Superintendent John Fahey said yes and they’ll see it one more month also.  Curtis Whipple made a motion to approve the second reading of Annex J – Power Outage.  April Torgerson seconded.  All in favor. Third reading:  Strategic Plan.  Discussed the presentation, verbiage, and pictures.  Curtis Whipple made a motion to approve the strategic plan.  April Torgerson seconded.  All in favor.

Approve new employees: Curtis Whipple made a motion to approve new hires pending background checks.  April Torgerson seconded.  All in favor.

Employee separations: April Torgerson made a motion to approve employee separations.  Shawn Davis seconded.  All in favor.

BOARD MEMBER ITEMS

Shawn Davis:  Asked about the status of the lights at the elementary.  We have called the contractor and they haven’t been out to look at it yet.  Shawn Davis also said he got feedback that PIE night was poorly advertised, discussed, most people felt it was well attended.  Discussed other places for advertising it.

Cory Anderson:  Said he spoke with Terry Shoemaker and he was complementary of Curtis Whipple’s work with the JLC.  He was also complementary of Superintendent John Fahey at the last meeting he attended.

April Torgerson made a motion to go into closed per section 52-4-205(1)(a) at 7:51 pm.  Curtis Whipple seconded.

Roll Call:

April Torgerson declared us back in open meeting at 9:20 pm.

April Torgerson made a motion to adjourn at 9:09 pm.  Jeffery Chappell seconded.  All in favor.