July 10, 2019 Board Meeting Minutes

MINUTES OF THE MEETING OF THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT WAYNE MIDDLE SCHOOL ON WEDNESDAY JULY 10, 2019 AT 7:00 PM.

THOSE PRESENT:

Conducting:  Curtis Whipple

ADMINISTRATION

Curtis Whipple called the meeting to order.  He welcomed everyone and thanked them for coming and announced we would begin with the Pledge of Allegiance followed by a reverence from Shawn Davis.

APPROVAL OF THE MINUTES: April Torgerson made a motion to accept the minutes for last month.  Cory Anderson seconded.  All in favor.

FINANCIAL REVIEW

Accounts payable: April Torgerson made to a motion to approve the payables.  Shawn Davis seconded.  All in favor.

Financial review.  Heather Okerlund provided the report, our fiscal year is complete and we’ll be working on closing for the auditors to come in August. No notable updates from last month.

CITIZEN COMMENTS

Bekkah Petree:  Said she had a few things she would like the board to consider.  She said it would be nice if the art instructors collaborated in front of the school building to do some art, something happy or good.  Discussed what areas she was thinking of.  She also wondered about getting 8 oz. containers of almond milk, due to the longer shelf life, lower sugar, and it would cover kids who can’t have dairy.  Bekkah also asked about starting to use a program called Battle of the Books, discussed. Curtis Whipple thanked her for the ideas.  

INFORMATION ITEMS

Discussion regarding girls softball – Dan Taylor:  Dan Taylor said he, and a group of others, wanted to get a girls softball program going at Wayne High.  He presented what he has found so far and the board discussed the idea.  Curtis Whipple requested that Dan get some cost figures together and come back on the agenda as a business item at that point.

BUSINESS ITEMS

Energy audit update/action: The board discussed the project more and offered opinions and concerns.  Cory Anderson made a motion to not move forward with the ground source heat pump portion of the energy audit.  April Torgerson seconded.  All in favor.

Policies:  First reading:  Superintendent John Fahey said that policy DAIA-LEA Code of Conduct-Appropriate Behavior is required based on a change to state rule.  The state gave us the draft policy.  Superintendent John Fahey said it would be best to have the policy approved before the opening meeting due to the required training. Cory Anderson made a motion to accept the first reading of DAIA and e-mail it out to the employees.  Shawn Davis seconded it.  All in favor. April Torgerson made a motion to waive second and third readings and approve all of the presented B and C policies (BA Board Legal Status, BAA Board Powers and Duties, BBA Board Members Eligibility and Qualifications, BBB Board Members Elections and Reapportionment, BBG Board Members Compensation, BD Board Internal Operation, BDA Board Internal Organization Other Officers, BDAB President of the Board Duties, BEC Closed Meetings, BED Board Meetings Meeting Location, BJB Superintendent Qualifications and Responsibilities, Business Administrator Qualifications and Responsibilities, CAA Revenue and Budgeting State, CAB Revenue and Budgeting Local Revenue, CABA Revenue and Budgeting Local Revenue Local Foundations, CAC Revenue and Budgeting Budget, CAD District Audit Committee, CAE Capital Outlay Reporting, CAF Financial Reporting, CB Procurement, CBA General Procurement Policies, CBB Awarding Contracts by Bidding, CBDA Request for Statement of Qualifications, CBDB Approved Vendor List Process, CBE Small Purchases, CBF Exceptions to Standard Procurement Processes, CBH Interaction with Other Procurement Units, CCA School Construction Bidding, CCC Limitation on Change Orders, CCG Construction and School Site Acquisition Requirements, CDA Procurement Protests, CG School Plant, CI Risk Management Procedures, CJ Transportation, CJAA Transportation Planning and Funding, CJAC Transportation Planning and Funding Route Planning, CJDBB Transportation Operations Charter School Students, CK Cash Receipts and Expenditures.  BBC Board Members Vacancies on the Board, BE Board meetings, BEA Notice Requirements, BFA School Closures and Boundary Changes, BM Charter Schools Charter School Sponsorships, BU District Annual Reports, CBD Awarding Contracts by Request for Proposals, CBG Contracts and Contract Limitations, CEB District Emergency Response Plan, CEC School Resource Officer Contracts, CFB Use of School Facilities Employee Use of Equipment).  Shawn Davis seconded.  All in favor.

Hanksville School Improvement Plan:  Superintendent John Fahey presented the school improvement plan and the comprehensive needs assessment and root cause analysis.  Discussed.  Jeffery Chappell made a motion to approve the Hanksville School Improvement plan. April Torgerson seconded.  All in favor.

Approve new employees: Jeffery Chappell made a motion to approve the new hires.  April Torgerson seconded.  All in favor.

Employee separations: April Torgerson made a motion to accept the employee resignations.  Cory Anderson seconded.  All in favor.

BOARD MEMBER ITEMS

Shawn Davis:  Asked about our nepotism policy.  Heather Okerlund summarized the policy.  Discussed.  

Cory Anderson:  Added some thoughts regarding softball. Discussed.    

April Torgerson made a motion to go into closed session per section 52-4-205(1)(a) at 8:40 p.m.  Cory Anderson seconded.

Cory Anderson was excused during closed session.

Curtis Whipple declared us back in open meeting at 10:03 pm.

Curtis Whipple said seeing we have covered all items on the agenda we will adjourn.  None opposed.   Meeting adjourned at 10:03 pm.

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