August 7, 2019 Board Meeting Minutes
MINUTES OF THE TRUTH IN TAXATION MEETING FOR THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT WAYNE MIDDLE SCHOOL ON WEDNESDAY AUGUST 7, 2019 AT 6:00 PM.
THOSE PRESENT:
Conducting: Curtis Whipple
ADMINISTRATION
Curtis Whipple called the meeting to order.
Heather Okerlund presented the tax information.
BUSINESS ITEMS ITEMS
Resolution exceeding the certified tax rate: April made a motion to approve the property tax rates and revenue as presented. Shawn seconded. All in favor.
Approve Final Budgets FY20: Cory made a motion to approve the final budgets for FY20. April seconded. All in favor.
Curtis Whipple declared all items on the agenda complete at 6:13 pm. No objections.
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MINUTES OF THE MEETING OF THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT WAYNE MIDDLE SCHOOL ON WEDNESDAY AUGUST 7, 2019 AT 7:00 PM.
THOSE PRESENT:
Conducting: Curtis Whipple
ADMINISTRATION
Curtis Whipple called the meeting to order. He welcomed everyone and thanked them for coming and announced we would begin with the Pledge of Allegiance followed by a reverence from April Torgerson
Curtis recognized Heather Okerlund for her service with the school district and thanked her for her contributions.
Oath of Office by Tyler Newton
APPROVAL OF THE MINUTES: Cory Anderson made a motion to accept the minutes for last month. Curtis seconded. All in favor.
FINANCIAL REVIEW
Financial Review: Heather gave a brief summary of FY19 and FY20 budgets. Roughly $400k in retained earnings to carry over in case of an economic downturn.
Accounts payable: April made to a motion to approve the payables. Cory seconded. All in favor.
CITIZEN COMMENTS
Dan Taylor distributes proposal for Softball. It includes quotes from the Sporkeeper for equipment. Expresses the hope that some of the money to pay for this can come from District and some from other places – possibly that some parents might be able to help with field improvements. Proposal also needs jacket, coaching and umpires Umpires are $112/game plus travel. Cory asked how many kids have interest. Dan responded that there are roughly 16 girls who want to play. Expenses are expected to level out after original equipment is purchased. Games start first week in March and end the second or third week in May. Tournaments are sometimes held on Friday and Saturday with a minimum of two games. Currently three other teams of similar size. Classification would be 1A or 2A depending on number of teams. Shawn asked if Dan would be the coach. Dan responded that Mary would open the coaching position to applications. Dan responded that he will apply. Cory asked if Mary has concerns. She wants to know what impact this will have on track. Baseball is usually Tuesday and Thursdays. Most track meets are Friday and Saturday. Mary’s biggest concern is cost and where the money is coming from. Some of the local businesses have been solicited too much for donations. Her concern is that it will hurt other sports because the funds would have to be pulled from them for a few years. Money is used for uniforms, scoreboards, equipment. Businesses who pay $300 will not be solicited by students for other sports and clubs. April stated that all the sports do their own fundraising in addition to school funds. If you are raising money for the schools, there are lots of procedures that need to be followed. Cory asked business owners about their feelings on the current way of fundraising. Jeffrey asked how fee waivers factor into this. Heather responded that it comes out of General Fund. April asked about transportation costs. Heather responded that there is money in the transportation fund to cover the softball costs. Cory stated that the district has to be careful because the number of fee waiver participants can vary and the district has to come up with the funds for those students. Jeffrey states that this likely won’t make a huge impact on funds. Heather responds that it isn’t that much, but in the context of adding a program, it means that there may have to be cuts in other places, or that it is more of a conversation of priorities. Curtis states that in the grand scheme of things, it isn’t that much money. Citizen states that this is a community affair and it contributes to the overall feeling and support in the community. Mary had questions about the scoreboard. Dan suggested that it could function for both baseball and softball with a few changes. Concern was raised about who has time for fundraising. Mary brought up that in football, they had to have the money before they started. She asked who would pay for it if they don’t have it. Curtis suggested that dollar amount by authorized for startup costs. Mary said that there are lots of other programs that have not received support from the district. Heather stated that most sports have improvements to their facilities and then fundraise for equipment. There is some money available for capital projects. Another option is to get volunteer effort for labor and the district pay the materials. A citizen brought up the concern about community support when things don’t go well with the program. Many citizens expressed the same sentiment.
Cory makes a motion to approve implementation of softball at Wayne High School and that the district commit funds for capital improvements up to $5000.
April seconds the motion.
Discussion by members on amount that is needed.
Curtis puts the motion to vote. All in favor.
Shawn suggested that there might be more businesses that are willing to contribute.
April motions to make Tyler Newton a signor on bank accounts.
Jeff seconded the motion.
Curtis brings to vote. All in favor.
Jeff makes a motion to accept Resolution 19-1 Code of Ethics for Board Members. Shawn seconds the motion. All in favor.
Cory makes motion to skip 1stand 2ndreadings and approve all policies under citation: DAC Employment Background Checks, DACA Duty to Personally Report Arrests, DAE Employee Conflict of Interest, DBE Student Teachers and Interns, DCA Administration Relations, DCB Mediation of Contract Negotiations, DDA Reporting of Child Abuse, DDB Reporting of Student Prohibited Acts, DFA Professional Development Plans, DHCD Credit for Prior Teaching, DHD Employment Relations for Payroll Deductions, DJ Employee References and Letters of Recommendation, DKAB Hiring Preference of Veterans and Veteran's Spouses, DLB Grievances Regarding Abusive Conduct, DMB Employee Acceptable use of District Electronic Devices, EAA Instructional Goals Adoption and Purpose, EBA Term of Instruction School Year, EBB Term of Instruction School Day, ECD Curriculum American Sign Language, ECF Curriculum Religious Neutrality, ECG Curriculum American Heritage, EDC Special Programs Education of Youth in Custody, EDE Special Programs Special Education, EDF Special Programs Health Care Occupations Programs, EEC Instructional Resources Primary Instruction Materials, EFA Grading Progress Reports to Parents, EGA Guidance Individual Learning Plan Plan for College an Career Readiness, EHA Graduation Graduation Requirements, EHC Graduation Early Graduation Incentive.
Jeff seconds the motion. Curtis brings to vote. All in favor.
Superintendent Fahey discusses changes to policies with substantive changes.
April motions to approve 1streading of policies DAA Employment Objectives Nondiscrimination, DAB Employment Licensure, DAF Ethics Policy Regarding Private but Public Education-Related Activities, DAI Code of Conduct, DBB Contract Classified Employees, DBF Substitutes, DDAA Child Sexual Abuse and Human Trafficking Prevention Education for Employees, DG Employee Evaluation, DG Policy Exhibit 1
Shawn seconds the motion. Curtis asks for discussion. Short discussion. Curtis puts to vote. All in favor.
Cory makes motion to waive second reading and approve policy DAIA Code of Conduct-Appropriate Behavior. April seconds it. Curtis puts to vote. All in favor.
April makes motion to approve new hires. Jeff seconds. Curtis calls for vote. All in favor.
No employee separations.
Board Member Items:
April expresses appreciation for administrators in regard to working around county fair schedules.
Curtis suggests that the board needs to come up with goals for the Board in the next work meeting.
Cory motions to go to closed meeting per Utah Code Annotated Section 52-4-205(1)(a). April seconds this. Curtis calls for vote. All in favor.
April made a motion to go into closed. Cory seconded. 8:32 pm
Back in open meeting at 9:32 pm
Discussed housing options for new employees.
Curtis said seeing we have covered all items on the agenda we will adjourn. All in favor. Meeting adjourned at 9:37 pm
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