July 10, 2024 Board Meeting Minutes

School Board Meeting

July 10, 2024

Attendance: April Torgerson, Curtis Whipple, Shawn Davis, Liz Torgerson, Jim Lamb, Randy Shelley, Cory Anderson, David Chappell, Nikki Stringham, Wendy Potter

I. 6:00 Administration 

1. Pledge of Allegiance
2. Reverence - Jim
3. Consent Agenda Motion to approve Consent Agenda -Curtis, 2nd-Jim  All in favor
   1. Approval of Minutes
   2. Accounts Payable 

II. 6:05 Financial Review-Contracts are being finalized. Discussion about husband/wife having dual coverage on dental and discussed the option to pay for one employee and then the spouse.  Discussion around employees that do not use up all their PTO/vacation days and are losing them and talked about having some sort of benevolence fund at the end of the year so that employees could donate unused hours.  Policy DHE, Cory would like to discuss this policy later.  The State is working on a Bereavement policy also.  Board recommended that we meet with a committee and look over things. Discussion about Truth in taxation and consideration of TNT moving forward.

Motion to table the discussion of PTO/vacation days until next meeting by Shawn, 2nd-Curtis;

Motion Passed

III. 6:26 Citizen Comments-No Citizen Comments 

IV. 6:27 Information Items 

1. Superintendent Report- Board walked through school and saw progress as of today’s date. Superintendent has visited with the schools’ administrators and feels that a decision needs to be made that we wait on the starting date for the high school by possibly 2 weeks. This will give Hogan the time they need to accurately check all the systems and get all the subs completed that are working very hard to get school completed.  Hogan is not at fault for this delay.  There have been some supply chain issues and some design issues during the design phase that we needed to address in the science room with venting and gas.

2. Hogan -Dave VP and Kelly-Construction Report- We could start school, but it could be very chaotic. We want it to be a good learning environment that is safe for students and teachers. Hogan has had another plumbing company come in to help, there is a local electrician that has been helping. We have reached out to all our resources and are using them. Main electrical equipment was going to be shipped in August, but then we received an email the next day saying it was shipped.  Dave can start moving pallets in on Aug 12th.  Teachers can start setting up the week of Aug 19th.  August 29th we can do a Back To School Night with parents and students. Sept 3rd will be when students and teachers start school.  That would put WHS needing to make up those 7 days.  The Superintendent will meet with Administrators tomorrow and make a plan on when we want to make up those days.  April wondered about remote learning for those 7 days.  Concerns were: how effective starting school with remote learning would be, the conflict of the new sports schedules, how well attended the make-up Fridays would be, Hybrid learning.  Virtual/Hybrid day could be on Friday later in the year.  Teachers could plan curriculum around those fridays.  Superintendent will meet with the administrator tomorrow and then make a plan to meet with the Board to get word up to parents and students.  The progress on the inside of the school is that cabinets are being installed, ceiling tiles are being dropped into place, Carpet starts next week, asphalt will be next week, landscaping will be the following week.  Kitchen will not be completed on time. The 2 week delay will give us less time to transport food.  When school starts, we will need to bus students every hour to the middle school for P.E.  That will eliminate some of that.  We are looking at Oct 1 to be back in the gym at the high school. Volleyball Season will be at the middle school gym for this season.  

3. 6:50 Several policies will be on next month's agenda to go over.

4. 6:52 Board discussion around the difference between several Salary Schedules, 2018-2019 through recently approved 2024-2025 Salary Schedule. Teachers need to be compensated for their additional education like they were in the past years. A look at 10 other districts salary schedules showed that every schedule was different. If adjustments need to be made, we will need to have them done so they can be approved in a special meeting.  Suggested Proposal:  Education will be +2 levels ($2,000) and that levels 1-10 be $1,000 increments.  Discussion around how will this affect the classified salary schedules. Stipends are given for extra duties or responsibilities.  It is more cost effective to pay the stipends than to hire another employee. A review of employees will need to be done to see if we need to retro anyone for last year.    

5. 7:22 April Update on Day in the Classroom -If we can’t get someone to come to our school, we will need to reach out to have a rural rep come. Committee has been putting media together and will have it approved at the State level.  This info will be posted on Facebook.  We are going to have a couple come into the classes. The week of Sept 23rd has been set by the committee as “Legislature in the Classroom”.  It will most likely be “Week in the classroom”, depending on how many and what days the legislative representatives can schedule to be at Wayne School District.

V. 7:33 Business Items 

Health II-Randy went back and looked into the difference between the addition 4 and addition 5.  Advantages of Edition 5, it comes in separate books giving teachers the option to withdraw access to books that have sensitive information like sexuality or other potentially controversial items.  With digital access, that will give teachers the ability to deny access to that content. Curtis went over content extensively.  He felt it looked like a good curriculum.  Nothing looked concerning to him at all.  Curtis had complete access to the curriculum the next day.  Superintendent and the teacher have both reviewed the material.  Administrators have not received any feedback from parents or community with concerns. 

Motion to approve Essential Health Skills For High School Health Curriculum, 5th Edition made by Liz, Second by Shawn; Motion Passed.

VI. 7:37 Policies 

1. First Reading
   1. Policy DHCD - Credit for Prior Teaching- Motions to approve first reading made by Curtis, Second by Jim; Motion Passed.

VII.  7:43 Sports Accounts/Fund Raisers

1. Discussion about Activity Accounts, Fund Raisers & Sports Programs with no Gate fees. With the rise in Official Fees, Higher fees for officials that have to travel to officiate. Cost of equipment is going up. Discussion about the board helping programs out one time, but Programs need to be kept within budgets established by Administration. Review of the tracking of funds processes and review of budgets with the coaches. Board proposed that we use capital funds to fix scoreboards and other Capital items, instead of general sports funds. A review of student fees, fundraisers and gates fees as ways to pay for each program. WCSD paid $19,300 for officials in FY23. A review of what each sport specifically costs to run and evaluate the pay to play fees.  Since the fee schedule has already been approved for this year, we will need to evaluate the fees next year. Fundraising will need to be addressed, as well as how fees are being collected.

Motion to table the budget adjustment for the sports fees until next month made by Shawn; Second by Curtis: Motion Passed

VIII. 8:18 Motion to move item to closed session made by Curtis, Second by Liz; Motion Passed

VII. 8:19 Assistant Athletic Director - This is a new position to assist with AD duties and learn the responsibilities of the AD. It would be a stipend position.  We would open it internally to existing employees. This would cover the entire year.  Current Athletic Director would mentor this person. This person will need assist with the home sporting events and be an active participant in all duties that the athletic director needs assistance with while in training. 

Motion to approve the position for Assistant Athletic Director Trainee with a stipend of $2,000, and when we don’t need a trainee, there will not be a position Curtis, Second by Jim; Motion Passed

Upcoming Events:

July 24th Pioneer Day (Office Closed)

July 30th CUES BBQ in Fountain Green

August 8th-Board Meeting 

VII. 8:37 Closed Session as permitted by Utah Code Annotated Section 52-4-205(1)(a) Motion to move into closed session- Jim, 2^nd-Shawn

VIII. 9:49 Adjournment 

(Closed Session Will Be Held Pursuant to Utah Code Annotated Section 52-4-4)

Minutes by: Tammy Pace

Reviewed & Approve by: Cory Anderson

Post Closed Session Minutes

July 10th

8:37 p.m.-9:48

1. Motion to approve Part Time Custodial Position- Liz, 2nd- Curtis   All in favor      Passed 

Meeting adjourned at 9:49 p.m.

Minutes by: Tammy Pace

Reviewed & Approved: Cory Anderson