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October 16, 2024 Board Meeting Minutes

Board Meeting (Electronic) Minutes
October 16, 2024
Wayne District Office

Attendance: April Torgerson, Curtis Whipple, Shawn Davis, Liz Torgerson, Jim Lamb, Randy Shelley, Cory Anderson, Russell VanDyke

  1. 6:00 Administration
    1. Pledge of Allegiance
    2. Reverence
    3. Consent Agenda
      1. Approval of Minutes
      2. Accounts Payable-Question on charge on CC for staff for travel within the district. BA will review policy and bring it to a future meeting.
      3. New Hires
      4. Employee Separations
    4. Motion to approve Consent Agenda with changes that were discussed by Curtis; Second by Jim; All in Favor Motion Carries
  2. 6:10 Review of Financials-Business Administrator
    1. TSSP Money-teachers who have science, math or SPED degrees. Teachers go online and apply for these funds. Currently, we do not have any that qualify. The State mistakenly sent us $556K that was not requested. USBE was contacted that they made an error. District has not spent these funds. Board should be seeing a request invoice for the return of those funds.
    2. Transmission on one of our older cars has gone out. New transmission is $5,000. Car is worth $4,500. We are looking to replace it with a Toyota Camry in possibly February 2025. Board can discuss this more as a future agenda item to determine budgeting for the car.
  3. 6:17 Citizen Comments-None
  4. 6:18 Information Items
    1. Superintendent Report-
      1. School report cards - Do not assign “letter grade” anymore on school reports. Superintendent referred to Schools.utah.gov for information. Schools are given ratings on achievement and growth.
      2. Elementary/Middle School - English Language is up 3.4%, Math was up 4.3%, Science is slightly down 4.6%. Comparing our students to the State Average, we are well above the State Average. Growth score was impressive. That shows that we are making great progress with our low end/struggling students.
      3. Secondary - English Language is up 15%, Math is down 4%, Science is up 6% from the previous year. Both Math and Science are slightly below State Average. Both departments have turnover with teachers the last few years. Superintendent feels that this will improve with having consistent teachers. Growth scores were also impressive. 2.7% increase on students ACT scores. Graduation rate for last year was 100%. The State Graduation Rate is 88% for graduation. Data Gateway Assessment- Comparing elementary schools- Elementary are scoring high compared to comparable schools.
      4. Construction Update - Different meeting today compared to previous meeting. Met and asked a lot of questions about the timeline. Science, shop, art and FACS. Once we were in, things slowed down. Electrician, plumber and HVAC were all in attendance. Engineers didn’t plumb for gas in the Science room. Gas is there now. They are waiting on the right sinks. They have water in one of the sinks. All sinks need a filterthat separates the chemicals so they don’t go into the septic system. Cabinet guys came and installed cabinets and didn’t consider the drain. Modification to the cabinets/drawers will need to be made to put drains. Fines are accumulating. At the end of construction, there will be a meeting to discuss the fines. There needs to be some accountability. Electrician has been great. He has treated us very well. There have been some subs under them that have been great to work with and some that have not been very good. Dave, Construction Manager, is writing a letter to Surge to let them know that we need A-1 to follow through with their system and get it working. Board would like substantial progress over the next week. Plumbers and Electricians said they have more guys coming back on. MIllwork company has had a sub under them who built and installed cabinets. The sub has been let go and the Millwork Company will come back and fix poor work that was done. Material for cabinets is here and they should be here October 25th-28th and will work 3-4 day straight. Phase 2-Building is down. Trenches are dug with conduit buried from the transformer to the building. Temporary water will be put in. They will give us the gym back on Oct 25th. The floor will be cleaned, refinished and we will have the gym back to use around Nov 1st. They will have a temporary heat source for that section. Hole in the gym wall will be patched up with a temporary fix and when the masons come back, they will fix it and make it look better. A board member was concerned that we would have to pay for some of these mistakes. Superintendent was told that we would not have to pay for any of these errors. Kitchen-will be another 2-3 weeks due to all appliances being shipped and installed with Natural Gas hook-ups. Conversion kits have been ordered. Tentative Open House was set for November 11th. We will move forward with Open House for the public. Heating/AC- The air handles are pushing air through the building. The boiler will be up and working. It will be 3 weeks before we can use thermostats to control the temperature.
    2. Board Reports
      1. Russell - Concerns with Air Condition students are worried about how hot it is in the school. When it cooled off that week, it was cold. Students concerned about not being able to pass welding tests in college welding. Middle Schoolers have adjusted well. Student government is working well to involve students. Jessica’s shop-They are hoping to have that taken care of by the time students get back from Nationals. Baseball is finished. Volleyball has a tournament, one away game at Piute and then State. Drama- Play is Nov 7-9. Clubs have all had their Opening Socials.
      2. Shawn - Wendy are 6th graders missing out on anything that they used to do since going back to the elementary. Wendy said that they will still go on the bowling trip and have activities in the 6th-8th grade. 5-6 graders went to Hales Theater. They are still participating in Cross Country. Shawn asked if the longer school days have been hard to adjust to. Wendy said that at first, it was challenging. The teachers have helped the students adjust very well. Shawn and April have heard zero complaints about the 4 day week. Teachers are working with students to adjust to the longer day. Shawn has had a commissioner and a few members from the local fire departments ask if they could use WMS for some training. No fire, just scenarios. Superintendent would like them to come and visit with him about this.
      3. Curtis - Curtis presented on Master Board Certification at the Pacific Region Meeting/Reno conference. State would like him to present it there. All Board Members have completed their training.
      4. Jim - Deputy Brennon Ellett discussed Safety Resource Officer- We have a copy of Murray’s SRO Contract. He feels we can adjust that for our school district. He thinkswe can have SRO trained over the Summer. Randy would like to go oer the finance and budget with the Sheriff's Department in the near future. Randy would like to be involved in hiring. Safety Assessment has to be done this year. Our Safety Assessment is on the calendar Oct 29th. Deputy Ellett said that the Sheriff is supportive of a SRO/Guardian Program. Once the plan is set, Superintendent, Jim and Deputy Ellett would like to present at the Commission meeting.
      5. Liz - none
      6. April - USBE Day on the HIll Breakout has not been approved yet.
  5. 7:50 Graduation Credit Discussion.
    1. This has been an ongoing discussion as to how we compare to other school districts. Main concern is that if a student does not want to take college classes, are they having to repeat classes to get the 36 required classes? WSD requires 36 credits. Randy looked into other schools who are on a 5-by-5 block schedule. He compared several other schools. The slide that he projected shows the same until we look at the electives. Some require more electives and some require less. Board discussed different scenarios for credits. David Chappell and Candence clarified how double blocking works, online student credits are allocated and new options for more CEB elective classes from Snow College. More and more options are available for our students.
  6. 7:56 Business Items
    1. CUES Request for Superintendent Travel-National Education paid for by CUES. Travel will be paid for by CUES except the per diem. Per diem to be paid for by WSD. Motion to approve Superintendent Travel by Curtis, 2nd-Jim. All in Favor Motion Carries
    2. Winter Sports Approval. Motion to approve Winter Sports Schedules by Curtis, 2nd-Liz. All in Favor Motion Carries
    3. Approval of school TSSA plans-Motion to approve School TSSA plans by Liz, 2nd-Shawn. All in Favor Motion Carries
    4. Wayne High School Handbook Review-Discussion item only. No approval needed.
    5. Policies
      1. First Reading DAB-Motion to Wave 1st and 2nd Reading and approve DAB-Curtis, 2nd- Shawn. All in Favor Motion Carries
        1. BE-Motion to Tabled Curtis, 2nd Shawn
        2. Listed Policies:
        3. BEA, BEE2, BFA, BKD, CAB, BBB, CB, CBA, CBG, CCG, CE, CEA, CEB, CEC, CK, DABA, DAC, DAH, DAI
        4. Motion to approve first reading of the listed policies with substantive changes
        5. -Curtis, 2nd-Shawn All in Favor Motion Carries
        6. I. Non-substantive changes
        7. II. Substantive Changes
        8. III. New
        9. GCBB- Motion to approve first read -Curtis, 2nd- Jim All in Favor Motion Carries
      2. Second Reading
        1. FBAD Motion to wave 2nd read and approve Policy FDAB- Liz. 2nd-Jim.
        2. All in Favor Motion Carries
  7. Upcoming Events
    1. Nov 11- Open House for community- 5-7PM. Advertise: Insider, Facebook,
    2. Fliers at post office
    3. Nov 7-9-Play

Motion we go into closed session-Curtis, 2nd-Liz. Roll Call All in Favor Motion Carries

  1. 8:35 Closed Session as permitted by Utah Code Annotated Section 52-4-205(1)(a)
  2. 9:43 Adjournment

Minutes by Tammy Pace; Reviewed by Cory Anderson

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