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August 8, 2024 Board Meeting Minutes

Attendance: April Torgerson, Curtis Whipple, Shawn Davis, Liz Torgerson, Jim Lamb, Randy Shelley, Cory Anderson (Russell VanDyke-Absent)

6:00 Administration

    1. Pledge of Allegiance
    2. Reverence - Randy
    3. Consent Agenda
      1. Approval of Minutes
      2. Accounts Payable
      3. New Hires
      4. Employee Separations.

Motion to approve Consent Agenda with proposed changes to minutes from 7/10 Board meeting by Curtis; Second by Shawn; Motion Passed

6:06 Financial Review

  1. Discussion about TNT and email from Dale. Details to follow.
  1. Audit went really well. There are a few follow-up items. Audit committee will review when audit is complete, due in November. We were the first District to get audited this year.
  1. We are still working on the final account balances for 2024. After we work on the last of the audit, we will be able to have the account balances available for this upcoming year.
  1. Surplus items that are sold will go to the high school general account.

6:12 Citizen Comments No

6:13 Information Items

Superintendent Report

Summer Conferences were good.

Construction - Still on track.  Pallets moving in.  Carpet and glass, tile.  Cabinetry are being put in.  They are working late nights.  Transformer is in place. Landscaping is happening and will be completed before we start school.  Final Cleaning will get done.  The punch list walk through on August 21.  We will be ready on to move in Sept 3rd. 

Open Institute - August 13 8-10 am at Loa Elementary, Katie Hill speaker.  

Professional Development - August 19 9-12 Loa Elementary.  Lunch at noon. 

Channel 2 News - School Safety and how that will impact us.  140K for ballistic class in entryways.  December assessment with the Sheriff’s office.  How will they fund a resource officer?  Guardian-Armed Security are the 2 stories that they will report on. 

6:33 Board Reports    

Jim- Brennan Ellett is here tonight.  He is our Safety Officer with the Sheriff Dept.  The CED Contracts for armed security will not work for us. Jim will work with Brennan and the Superintendent moving forward with the assessment.

Liz- HB 84 - Personal for School Safety.  CED Policy will need to be written and passed to be compliant.  Randy stated that all districts are nervous because there is so many things to address with HB-84.  Patrick Tanner Training-Policy Debate on removing books from libraries.  Three districts will need to disapprove of the books and all districts will need to remove the books. We have received a list of books that need to be removed from our libraries.  Brandon with CUES is overseeing the book review for our region.  Lots of oversite.   DHA-Religious Beliefs and others will be addressed in a Webinar on Sept 4th with other policies.

April, Shawn Curtis didn’t have anything to address. 

Discussion about USBA board position currently held by April. Superintendents will send in our request as replacement. 

CUES Legislative BBQ- There were 5 Senators were there.  Good discussion - there was discussion to September 23rd Week and getting legislators there.  Kristin Norton sent an email out about Utah having top schools in the nation.  Maybe WHS Media classes can make a video of social media promoting public education with WHS student and staff.

6:51 Business Items

Approval of Fall Sports Schedules.  High School Board meeting member will have baseball games.  Schedules were already set for this year.  Discussion on what days the sports play.  Board would like to see game for next year on more Friday.  Motion to approve 2024-2025 Fall Sports schedule made by Curtis; Second by Jim; Motion Passed.

Fraud Risk Assessments - FY24 & FY25- Auditors recommended doing two years at a time.

Motion to table until next meeting

Policies: New Required Policies – Review of all of the following policies with clarification.

BBD Board Members Conflicts of Interest - Possibly rename this policy BBDA.

CBJA Procurement: Education Contractor Oversight.

CED Contracts for Armed School Security Guard Services- No need to adopt that policy since it isn’t applicable to our district - NO NEED TO ADOPT

DAJ Accommodation for Employee Religious Belief or Conscience.

DDC Reporting Substantial Threats Against a School - Part of HB-84, We will want to approve this as Policy as DDCA.

DKE Postpartum and Parental Leave - We can adopt this now the policy doesn’t go into effect until July ‘25. Postpartum leave is 3 weeks, Parental Leave 3 weeks. Postpartum starts day after delivery. Mothers will get a total of 6 consecutive leave paid leave.  With FMLA could use 6 more weeks unpaid leave. This leave is consecutive.

FABB Use of Sex-Designated Facilities. 

FAD Student Notifications.

FBAC Admissions and Attendance Kindergarten.

FDH Kindergarten Student Toilet Training. Take form off of policy and form is a procedure.  Also add to form, “My child is not toilet trained and will not be attending school.”  Approve without form.

GAA Government Data Privacy.

Motion to waive 1st and 2nd reading for above policies, excluding Policy CED and approve by Curtis; Second by Shawn. Motion Passed

Deleted Policies

BM Charter Schools: Charter School Sponsorships.

CAE Capital Outlay Reporting: School Plant Capital Outlay Report.

Motion to Delete the above two policies made by Curtis; Second by Liz. Motion Passed.

Policy With Substantive Changes

DAE Employee Conflict of Interest

Motion to waive 1st and 2nd reading and approve made by Liz; Second by Jim. Motion Passed

Other Policies for 1st Read

Accelerated Promotion Policy: Administrative Guidelines

DHE Employee Leave and Pay Policies

Motion to table until next meeting made by Curtis; Second by Curtis.

7:33 Closed Session as permitted by Utah Code Annotated Section 52-4-205(1)(a) 

Motion to go into closed meeting made by Liz, Second by Jim

Roll Call: Jim-Yes, Liz-Yes, April-Yes, Shawn-Yes, Curtis-Yes

8:49 Back into open meeting. Meeting adjourned by April.

 

Minutes by: Tammy Pace

Reviewed and Approved: Cory Anderson

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