January 15, 2025 Board Meeting Minutes
Board Meeting January 15, 2025 Meeting
Wayne High School
5:00 P.M.
Attendance: Shawn Davis, Liz Torgerson, Jim Lamb, Charlene VanDyke, Randy Shelley, Cory Anderson. Excused: Curtis Whipple and Russell VanDyke
- 5:00 Administration
Pledge of Allegiance – Led by Liz Torgerson
Reverence - Jim Lamb
Oath of Office - Charlene VanDyke
Leadership Elections – Liz mentioned that elections are every odd year in January.
PRESIDENT - Shawn Nominated Liz Torgerson; 2nd by Charlene. No other nominations or additional discussion. A motion made for Liz Torgerson as President of Wayne School Board by Shawn; second by Jim - All in favor - Motion carries.
VICE-PRESIDENT - Charlene nominated Jim Lamb; 2nd by Charlene. No other nominations or additional discussion. A motion made for Jim as Vice-President of Wayne School Board-Vice President-Jim Lamb All in favor-Motion carries.
Review Policy BBF1 - Board Member Code of Ethics - Liz would like everyone to read over this policy and bring concerns to the policy committee if there are any wordings that you would like to change.
Each member will need to sign conflict of interest form and give to Superintendent.
Roles and Responsibilities Review - Board reviews this each year. Overview was reviewed by Superintendent. Roles of each member on the board was reviewed. Board President recommended that the Board reviews this and that at a future work meeting this is discussed after having time to personally review it.
Consent Agenda
Motion to approve Consent Agenda made by Shawn; 2nd by Jim; All in Favor -Motion Carries
II. 5:27 Financial Review
State funding for dust collector for wood shop was approved and 95K funding will be paid for by CTE Grant.
Irrigation line at WMS/New Elementary location - Architect already had relocation of irrigation line in the plans. This will be addressed after bids are awarded and before irrigation water in put into the line. Shawn has been attending Bicknell Town Meetings and Bicknell Town is aware that irrigation line will be relocated.
2024 Audit Review
- Financial Finding - Addresses the number of journal entries at the end of year. School Districts complete journal entries these two ways, during the year or at the end of the year. Auditors would prefer that WCSD complete our journal entries throughout the year, rather than at the end of the year.
- Compliance Finding - Addresses the topic of budget amendments. Auditors would like to see Board approve the upcoming year’s budget and amend the previous budget. Auditor feels we are in a good financial spot.
III. 5:37 Citizen Comments
Phillip Winters - Addressed the need for Sound and Lighting for Auditorium. Concerns were discussed and a proposal for changes be considered before demolition of current wall north of auditorium. Additional information addressing costs and changes will be brought before the board at a future meeting.
IV. 5:45 Information Items
Military leave discussion - Board has some other district policies that they can review and decide how we would like WSD policy to be set. Board will review and then bring to policy committee any suggestions and discuss during a future agenda.
Superintendent Report
Time turned over to Nikki - Community Wellness Night- February 10th @ 6:00 with Herbie Heyborne. He will present at 6:00 on Suicide Prevention - Being Happy. Booths set up in Commons Area for after Herbie’s presentation. Booth will include: FASFA, HOPE Squad, CUES Counselor, Healthy Dating, Vaccinations, Internet Safety, Healthy Snacks and lots more. We have lots of Prizes that have been donated. Open to the whole community.
High School Gym - Current pictures presented to Board. Concrete floor has been poured. Masons are being putting up walls. Hallways and locker area will be poured tomorrow. Substantial completion date for Gym is set for Aug 13th. AAA has been here to work on doors. Lighting will be set up on computers soon. Heating and Air team has been fairly comfortable for the last month. Superintendent presented the amount of money in change orders that Hogan has taken care of to date. He also addressed the amount that we have saved by not overlapping the High School and Elementary projects. Hogan will not charge us for moving right over to the Elementary.
New Elementary - Plans were displayed to the Board. Board would like to have an estimate on making improvements to the current WMS Gym and locker rooms. There is not enough room on the NE corner of the property to add another full-size gym. Recommendation by the Board is that we make upgrades to current gym so that upper elementary grades can use current gym. Elementary Administrator feels that the current multipurpose area is efficient. She feels that the current gym can be used for big events. Board would like Hogan to see if they can connect Elementary with current gym so that students can get to gym safely.
Day on the Hill on January 27th-
Next School Year Calendar - Superintendent is working on it and will hopefully bring it next Board Meeting to approve
Request for a change to current School Calendar by Principal Chappell for the February 21 High School Make-up Day to be switched to March 7th. Will be added as an agenda item for next month’s meeting.
Board will need to be thinking of what they need to do with current Loa Elementary and District Office locations in the future.
MOU with Local Sheriff’s Office for SRO – Request for Board to look over the samples of MOU and review. Waiver has been applied for at the State to have one officer for High School and Elementary.
Board Reports
Charlene - She suggests having a Google Document that Board could share what they learn at different meetings. This would be a good way to share information and put ideas in motion. One take away- Summer activity that would help 6th grade transition to High School. Idea to have a spreadsheet to get on agenda items added to the board agendas.
Jim - SRO course - SRO and School Safety Meeting-School Shooting, majority of shootings there were a lot of records in a binder in a desk. He wondered what procedures WCSD documents and where. Do we have documents and notes that gets shared. Yes, they have At-Risk Meetings, Threat and Risk Assessment Team, Panorama, Case notes, Ed Handbook.
Shawn - Vector Training has been assigned to the staff and Board Members by the Superintendent. One of his classes at USBE was for Board Members and what Board Members need to know about SPED. There is more to SPED then he realized. Listen to what parents have to say but don’t agree or disagree. Never tell a parent that we will do or will not do what parent suggest. Board or Superintendent cannot make decision for the IEP Team. AI Class -We need to protect our data and student information.
Cory - Nothing, Time issue.
Liz - What was the most important thing when you started in education. How much are you doing that now? 20% of your day needs to be spent doing what you are strongest in. Teachers believing in me - Making a difference in students. Encouraging us to focus on student’s strengths.
V. 7:30 Business Items
Student Travel to DC
Geneva Peterson came to present price breakdown of Washington DC Trip for Sophomore-Seniors. This hopefully be on Spring Break, April of 2026. Shawn made motion to approve the out of state travel for Washington DC and New York; 2nd by Jim; All in Favor - Motion Carries
Policies
First Reading - FBB, DHC - Jim made a motion to waive 2nd and 3rd reading and approve listed policies; 2nd by Shawn. All in Favor; Motion Carries.
Second Reading - FAB, FABA, FDACA, FDACD, FDACE, FDF, FE, FGAD, FHA, FHC, GCA - Shawn made a motion to waive 3rd reading and approve listed policies; 2nd by Jim. All in Favor; Motion Carries.
Audit Approval - Jim made a motion to approve FY24 Annual Audit. 2nd by Shawn. All in Favor; Motion Carries.
Youth Court Program Discussion - National Youth Court Presentation by Brennon Ellett. Open discussion on benefits of Youth Court. Sheriff’s Office sponsors the program but not ran by the Sheriff’s Department. It is run by 3-7 Student Justices that apply, are interviewed and chosen as justices and have an advisor that oversees the student justices. Youth Court is optional. Offender can choose Youth Court vs. Juvenile Court. Offender and Parent agree to the decision that will be determined by the Student Justices. Youth court would be for first time offenders. These charges are not on their record. Fees that the offenders pay are used to train Student Justices. Charlene made a motion to approve Utah State Youth Court Program for the Wayne School District; 2nd-Shawn. All in favor, Motion approved.
Board Member Committee Assignments
Policies Committee - Jim, Liz
Facility Committee - Liz, Curtis
Audit Committee - Shawn, Charlene
Safety Committee - Shawn, Jim
Community Engagement Committee - Curtis, Charlene
Motion made by Shawn to proceed into Closed Session as permitted by Utah Code Annotated Section 52-4-205(1)(a); 2nd-Jim. Roll Call – Charlene – Yes, Jim – Yes, Liz – Yes, Shawn - Yes.
8:29 Closed Session as permitted by Utah Code Annotated Section 52-4-205(1)(a)
10:18 Adjournment
PDF: Jan25Minutes.pdf
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