December 7, 2017 School Board Meeting Minutes

MINUTES OF THE MEETING OF THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT WAYNE MIDDLE SCHOOL ON THURSDAY DECEMBER 7, 2017 AT 6:00 PM.

THOSE PRESENT:

Cory Anderson – President
Curtis Whipple – Vice President
April Torgerson – Excused/Late
Jeffery Chappell – Member
Shawn Davis – Member
John Fahey – Superintendent

Heather Okerlund – Business Administrator

Conducting:  Cory Anderson

ADMINISTRATION

Cory Anderson called the meeting to order.  He announced we would begin with the Pledge of Allegiance followed by a reverence from Curtis Whipple.

APPROVAL OF THE MINUTES:  Curtis Whipple made a motion to accept the minutes for last month.  Jeffery Chappell seconded.  All in favor.

FINANCIAL REVIEW

Heather Okerlund answered questions about the accounts payable.

Jeffery Chappell made a motion to accept the accounts payable.  Curtis Whipple seconded.  All in favor.

Heather Okerlund provided the quarterly financial review with updated budgets, including reports by major program and breakouts by location.  Discussed bus payments, birthday certificates, and the drop in enrollment of 21 students since the start of the school year.

CITIZEN COMMENTS

None

INFORMATION ITEMS

Football – Jeffery Chappell said that he and Shawn Davis met with Mary Bray and Heidi Woolsey and Brice Mitchell.  They discussed options and the football team requested that the district to pay their transportation for away games.  They discussed not wanting to raise the overall sports budget but try and cover the costs  within the current budget by reducing away games for other sports.  Also discussed increasing the pay to play fees for next year and possible fundraising activities.  Cory Anderson said he very much supports looking into it within the scope of what is already there and requested it be a business item for next month.

Middle school gym, sports and activities (Lance) – Lance Peterson said that he’s here to be an advocate for the kids at the school and he wants to see the sports at the middle school be school sponsored.  Jeffery Chappell asked how many sports we were talking about and Lance said football, baseball, wrestling, basketball, and girls basketball.  Cory Anderson asked what the other schools are doing but said he supported it.  Jeffery Chappell requested some cost estimates for miles and coaching.

Superintendent’s report – Superintendent John Fahey said that the high school is requesting that the semester break be in January instead of over Christmas to balance the semesters.  Discussed the annual USBA conference next month.  Superintendent John Fahey said that last week they had a meeting with the district community council and created the draft vision statement and the board discussed it.   Superintendent John Fahey also said that the Our Schools Now representatives came to the Superintendent’s meeting and wanted to get statements from school districts.  Curtis Whipple said he felt they should do that as individuals at this point.  Superintendent John Fahey and the board discussed the new recognition coin and procedures. 

BUSINESS ITEMS

Wrestling schedule changes – Upon review it was determined that this was the same schedule that had already been approved last month.   No motion necessary.

UHSAA 150 Mile Contest Approval Form – Superintendent John Fahey gave Cory Anderson a form he needed to sign.  No motion necessary.

Policies:  First readings: CCA School Construction Bidding, CCG Construction and School Site Acquisition Requirements, CDA Procurement Protests, CDB Procurement Protest Appeals, CDD Procurement Violations and Offenses, CEC School Resource Officer Contracts, CG School Plant, CJAC Transportation Planning and Funding Route Planning, CJBB Transportation Personnel Operators and Mechanics, CJCA Transportation Equipment Buses, CJDG Transportation Operations Electronic and Telecommunications Devices, CK Cash Receipts and Expenditures, ECE Curriculum College Course Work, EFA Grading Progress Reports to Parents, EFA Grading Progress Reports to Parents, EFB Grading Testing Procedures and Standards, EHC Graduation Early Graduation Incentive, FE Student Records, CCC Limitation on Change Orders, CCF Procurement of Design Professional Services, CEB District Emergency Response Plan, CJ Transportation, CJAA Transportation Planning and Funding, CDF Special Programs Health Care Occupations Programs, FFD Student Activities Nonenrolled students in extracurricular activities.  April Torgerson made the motion to waive the first and second readings and approve the policies.  Curtis Whipple seconded.  All in favor.  CLM Student Transportation.  Curtis Whipple made a motion to approve policy CLM.  April Torgerson had discussion to remove the working about in-lieu of payments.  All agreed with the change.  April Torgerson

seconded.  All in favor.  Third reading.  FF Student Activities and FFC Student Travel.  The board discussed the policy and changes among themselves and with input from Mary Bray, Joni Taft, Stacie Ekker, and Lance Peterson and reviewed and considered some letters provided by the high school and CTE director.  Cory Anderson made a motion to table policies FF Student Activities and FFC Student Travel.  He would like to see district members, administrators, teachers, and possibly some parents on a committee to review the policies and come up with an agreement.  Curtis Whipple seconded.  Shawn said he wanted Joni and Mrs. Bray know that they were concerned about a personal complaint and that it’s not the case.  All in favor. 

Approve new employees:  Curtis Whipple made a motion to approve new hires pending background checks.  Shawn Davis seconded.  All in favor.

Employee separations:  April Torgerson made a motion to approve the employee separation.  Jeffery Chappell seconded.  All in favor.

BOARD MEMBER ITEMS

Jeffery Chappell:  Said he attended a two day training in Park City last weekend about the narcotic epidemic and he thinks there are some things we can do as a community and through the schools.

April Torgerson:  Encouraged everyone to go online and watch a program called Darkness to Light. 

Cory Anderson:  Said he’s had two parents in the last two weeks ask if school lunch can be better, or bigger or more. Discussed possible changes but also reasons some could not be implemented.

Curtis Whipple:  Said he gets really passionate about things sometimes and he hopes he didn’t offend anyone earlier with his comments.

April Torgerson made a motion to go into closed session at 9:09 pm for the purpose permitted by Utah Code Annotated Section 52-4-205(1)(a).  Shawn Davis seconded.

Roll Call:

Jeffery Chappell - Yes
Shawn Davis - Yes
April Torgerson - Yes
Cory Anderson - Yes
Curtis Whipple - Yes

Cory Anderson declared us back in open meeting at 9:28 pm.

April Torgerson made a motion to adjourn at 9:28 pm.  Curtis Whipple seconded.  All in favor.