Board Minutes July 11, 2018

MINUTES OF THE MEETING OF THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT WAYNE MIDDLE SCHOOL ON WEDNESDAY JULY 11, 2018 AT 6:00 PM.

THOSE PRESENT:

Cory Anderson – President

Curtis Whipple  – Vice President

April Torgerson –Member

Jeffery Chappell – Member

Shawn Davis – Member

John Fahey – Superintendent

Heather Okerlund – Business Administrator

Conducting:  Cory Anderson

ADMINISTRATION

Cory Anderson called the meeting to order.  He announced we would begin with the Pledge of Allegiance followed by a reverence from April Torgerson.

APPROVAL OF THE MINUTES: April Torgerson made a motion to accept the minutes for last month.  Shawn Davis seconded.  All in favor.

FINANCIAL REVIEW

Heather Okerlund answered questions about the accounts payable. 

Curtis Whipple made a motion to accept the accounts payable.  Jeffery Chappell seconded.  All in favor.

Financial review.  Heather Okerlund gave an update on some minor budget adjustments for next fiscal year.

CITIZEN COMMENTS

Bekkah Peetree – Said she hasn’t heard what came out of the What Counts night that the school district did last fall.  Superintendent Fahey explained that from that night we created a mission statement, vision statement, and goals and he would be happy to send those over to her. Bekkah asked if that was disseminated to the community and if there were notes on where we were on each of those goals. Superintendent explained it’s still in process.  Bekkah said she was wondering if there was an e-mail about board agenda’s and other things happening in the district.  Heather Okerlund explained the Utah public notice website and April Torgerson mentioned the different calendars that were available online on the website.  Bekkah also had some questions regarding school lunch. Heather Okerlund responded that Coral is over recipes and menu items and the building administrator is responsible for personnel.

INFORMATION ITEMS

Policy Review:  Superintendent John Fahey explained policy BBD Board Members Board Internal Operation that requires us to annually review policies BAA Board Powers and Duties and BBF1 Board Members Code of Ethics.

Superintendent’s Report: Superintendent John Fahey provided notes and the Superintendents travel calendar for August.  He asked when everyone wanted to review the NSBA notes. Cory Anderson said he thought tomorrow in the work meeting would be a good time to review them.  Superintendent John Fahey said we discussed policy DHE last month and the new policy we are discussing requires us to change our practices to hire employees.  He’s asked for guidance before moving forward on any changes and the board discussed policy DHE.  Cory Anderson asked that we bring this back as an information item next month for more discussion after the board has a chance to review it.  Discussed logistics for the board work meeting tomorrow.

BUSINESS ITEMS

Policies:  First Reading – Citation Changes Only:  Curtis Whipple made a motion to waive additional readings and approve policies CAA Revenue and Budgeting State, CAB Revenue and Budgeting Local Revenue, CABA Revenue and Budgeting Local Revenue Local Foundations, CAC Revenue and Budgeting Budget, CAE Capital Outlay Reporting, CAF Financial Reporting, CB Procurement, CBDA Request for Statement of Qualifications, CBH Interaction With Other Procurement Units, CBJ Contractor Oversight, CCA School Construction Bidding, CCC Limitation on Change Orders, CCE Construction Management Methods, CCF Procurement of Design Professional Services, CCG Construction and School Site Acquisition Requirements, CE School Safety Plan, CEB District Emergency Response Plan, CJ transportation, CJAA Transportation Planning and Funding,.  April Torgerson seconded.   All in favor.  First Reading – Minor Policy Updates.  Cory Anderson asked about the numbering on one section – which will be corrected on the final policy.  April Torgerson made a motion to waive additional readings and approve policies CAD District Audit Committee, CBA General Procurement Policies, CBB Awarding Contracts by Bidding, CBD Awarding Contracts by Request for Proposals, CBDB Approved Vendor List Process, CBE Small Purchases, CBF Exceptions to Standard Procurement Processes, CBG Contracts and Contract Limitations, CBI Records of Procurement, CCB Constructions Bonds and Security, CJDE Transportation Operations Rental of School Buses.  Curtis Whipple seconded.  All in favor.

BOARD MEMBER ITEMS

Shawn Davis:  Said last year we agreed to let the town of Bicknell advertise on the marquee, he will call Mary.

Jeffery Chappell:  Had some questions about the power outages and how that would affect us during the school year.  The board discussed the concern.

April Torgerson:  Asked if chicken noodle soup on the rotating school lunch menu.  Heather Okerlund said she will check, but believes it is.  She also said she had a parent concerned because the middle school isn’t teaching sewing and cooking anymore because those are life skills, but questioned why we are teaching yoga.  Superintendent John Fahey said we are still teaching the cooking and sewing through the FACS classes.  The board discussed concerns related to the change.  

Curtis Whipple:  Asked about our discussion about the Europe trip for the FFA and said he got questions about the charges for hotel rooms to the state FFA.  The board discussed the concerns.  Heather Okerlund said she would meet with the club advisors this fall and discuss some possible solutions.  Curtis Whipple had a draft of the 2019 JLC priorities and discussed them. 

Cory Anderson:  Asked about summer projects, Heather Okerlund said we are on schedule.  April Torgerson asked him about UHSAA and when we would find out about our region. Cory Anderson said there are meetings in October/November when we will petition.  

Curtis Whipple made a motion to go into closed session at 8:00 pm for the purpose permitted by Utah Code Annotated Section 52-4-205(1)(a).  Jeffery Chappell seconded.

Roll Call:

Shawn Davis - Yes

Jeffery Chappell - Yes

April Torgerson – Yes

Cory Anderson - Yes

Curtis Whipple - Yes

Cory Anderson declared us back in open meeting at 9:26 pm.

April Torgerson made a motion to adjourn at 9:26 pm.  Curtis Whipple seconded.