CLL
Transportation
Activity Trips
Activities—
To provide safe and efficient activity transportation, the Board will define responsibility and authority with respect to activity trips. Activity trips include filed trips which are extensions of the instructional program, athletic trips and other outings. Trips range from a few miles to those extending over several days and covering large distances.
The persons planning activity trips will consider the following items:
Guidelines—
- Policies and guidelines:
- The purpose of the trip.
- Funding source.
- Administrative approval.
- Advance notification.
- Methods of travel.
- Trip request form.
- Chaperons (required).
- Discipline and emergency medical procedures.
- Communication (Drivers, pupils, chaperons and parents should be made aware of applicable rules and regulations. Parents should have information regarding destination, mode of transportation, chaperons, departure and return times, appropriate dress and what pupils should bring with them. A signed note from the parent or guardian is important. A detailed itinerary for all persons involved may be advisable. Identification of special medical problems in the event of an emergency en route is necessary.)
- Luggage
- Out-of-state trips.
- Insurance policies.
- Road and weather check.
- Contingency plans.
- Driving hours.
- Driver selection
- i. Vehicle and equipment.
- ii. Miles to be traveled.
- Terrain and climate conditions.
- Number and age of pupils.
- Luggage and equipment.
- Driver familiarity with the route.
- Specialized equipment, including (a) luggage storage, (b) tractor devices, (c) public address equipment, (d) radio, (e) tires, including spares, (f) cash for travel needs.
- Inspection.
Training—
The District shall provide specialized training for activity trip drivers. Such training should include, but not be limited to, the following:
- State laws and applicable rules and policies.
- The activity trip vehicle and its components.
- Any specialized equipment and how to use it.
- Local and state trip requirements.
- The travel route.
- Discipline procedures.
- Driving under adverse conditions.
- Destination location and parking.
- Provisions for bus security.
- First-aid practices.
- Emergency procedures.
Adult Volunteers—
The Board of Education has the responsibility to provide transportation and adequate supervision of all students participating in activities while in district buses or cars traveling to and from activity sites. Only participating students (as defined by the administrator coordinating the activity) assigned employees, coaches, and designated adult volunteers will be allowed to ride in district transportation. Building administrators will identify the supervising adults on the travel requests. In order to ensure that the full attention of the supervising adults be on the participating students, non-participating students or children of employees/volunteers may not ride in district transportation on activity trips.
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